4.8 Search Team Communications

Communications is an important aspect of the search effort. A communication network needs be established within a few hours of the startup of the organized search.

The communications link between the Recovery Center and the search teams is critical. Cellular telephones and/or two-way radios are two proven systems. The cellular phones are preferred for their distance, mobility, security and tractability.

The cellular telephones can be obtained (often donated) from local cellular providers.

Two-way radios can be obtained (often donated) from local sources.

Search Team Communications Desk

• Pick a location near the Briefing and Debriefing areas for the Communications Desk.
• Keep a current Recovery Center phone directory at the Communications Desk.
• Communications personnel should be able to work for the duration of the search. Several people could switch-off running communications.
• The communications desk handles sensitive information - background checks (seek advice and cooperation from local law enforcement) should be run on all Communications volunteers.
• Man the Communications Desk the beginning of each day's search activity to the return of the final search team of the day.
• The person(s) working at the communications desk should be able to rapidly relay information to and from the search teams.
• Runners may be helpful to transfer important information to other groups at the Recovery Center or to law enforcement.

Equipment Management

Communication equipment should be checked-out and checked-in by the individual in charge of communications.

• Each device should be clearly labeled on the front with a large telephone or unit number. Associated batteries and charge bases should carry the same number.
• Log all equipment out with a name, team number, search location, and device number.
• Keep a group of phones or radios charged and available.
• If a team leader chooses to use his own phone, record the name and number.
• Log all equipment in by name and device number and place on charge.
• Equipment logs and communication records for each day should be turned into the Historian.

Shutdown Tasks

The shutdown for the search communications involves the gathering and documentation of all the equipment. All components (phone, case, radio, chargers and batteries) should be grouped by device number and returned to the original source.