5.8 Volunteer Registration

A mature person should be selected to be in charge of registration. Each volunteer registering at the Recovery Center is to be issued a nametag (Section on Nametags) appropriate to the volunteer's task.

Choose people with pleasant personalities to work in the registration area, since both volunteers and the media are more apt to continue if greeted with a positive and appreciative attitude.

Registration personnel are responsible to:

• Register every volunteer every day. Everyone must sign the Sign-In Form (See Figure: Sign In Form ) and complete a Volunteer Registration Agreement Form (See Figure: Volunteer Registration Agreement Form ) A volunteer does not need to complete a new Agreement on subsequent days if he or she can show their gold copy from a previous day.
• See that forms are to be dated and numbered and filled in completely.
• Enforce all rules concerning minimum age (18 years), appropriate clothing, and physical condition for searchers.
• Prepare a schedule of volunteers to work shifts at the registration area, making sure all Recovery Center hours are covered.
• Route Volunteer Sign-In Sheets and Volunteer Registration Agreements to List Maintenance (Section on List Maintenance) personnel and to the Historian (Section on Historian) as soon as completed.
• Coordinate the daily need for volunteers with each group working in the Recovery Center.
• Have a runner available at all times to be dispatched on whatever errand may be needed.
• Give accurate information to volunteers.
• Keep an accurate log of each day's activities regarding the registration area.

There are several categories of volunteers that must be signed in each day at the Recovery Center. These groups include:

• Volunteers working in the Recovery Center.
• Searchers.
• Flyer Distributors. Have a map at the door for volunteers to place a dot where they will be distributing. You will rapidly spot any holes in your coverage.
• People making donations. The Resource List Entry form (Figure: Resource List Entry Form) or Donation Form (See Figure: Donation Form ) should be used to document items and services donated, loaned, or available for future use.